THE POSITION
As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.
This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.
Note: This is a limited-term opportunity, with the contract running until 31 December 2027.
KEY RESPONSIBILITIES
• Coordinate planned and reactive maintenance activities across the site.
• Support building infrastructure, utilities, workplace equipment and facility assets.
• Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
• Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
• Monitor service quality, contractor compliance and completion of agreed actions.
• Oversee the day-to-day operation and maintenance of EV charging facilities.
• Maintain accurate facilities, maintenance, contractor and asset records.
• Support statutory inspections, risk assessments, audits and compliance activities.
• Identify facilities issues and improvement opportunities, escalating risks where required.
• Ensure activities meet company Health & Safety, Biosecurity and GMP standards.
REQUIREMENTS
• Experience in facilities, workplace, maintenance or building services coordination.
• Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
• Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
• A practical, solutions-focused approach and the ability to work independently
• Good IT skills and confidence maintaining accurate records and reports.
• Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.
WHY THIS IS A GREAT PLACE TO WORK
Boehringer Ingelheim has been recognised as a Top Employer in the UK, demonstrating our commitment to building an exceptional workplace through strong people practices and supportive HR policies. To learn more about why BI is a great place to work, visit: Why Boehringer Ingelheim is a Top Employer | Boehringer Ingelheim UK