Job summary: Responsible for the facility related site operations and management in support of the office & QC laboratory in Amsterdam, the Netherlands, in liaison with the Site Coordinator. The Sr Facilities Coordinator ensures that the organization has the most suitable and safe working environment for its employees to conduct their activities, compliant with regulation and (global) policies. Daily operations will be tuned with the responsible Seqirus employee / manager. In addition to operational tasks, the role includes tactical and strategic facility management topics. Responsible for ensuring that budget, procurement and contract management for the following services are appropriately provided: building maintenance, catering/vending, health/safety requirements and monitoring, security, utilities & infrastructure, parking and space management.
Responsibilities: Responsible for facility related site operations and management in support of the office & QC laboratory in Amsterdam including but not limited to:
· Workplace management and facility related installations · Facility purchasing management (issuing tenders) · Contract management: overseeing performance, maintaining and periodically reviewing facility services and contracts for:
• Cleaning services (e.g.: cleaning on site, quality checks, surveys)
• Security
• Waste control (Lab & Office)
• Plant (landscaping) maintenance
• Coffee vending
• Mechanical installations (e.g. ventilation)
• Electrical installations
• Legionella control
• Pest control
• Printers
• Reception services (oversight, process, contract)
· Building maintenance and construction (landlord, contractors, handyman, etc.) including preventive and corrective maintenance activities · Acting as the primary facility contact for the landlord, including reporting, coordinating and following up on facility-related issues, maintenance activities and building-related matters · Finance control / reporting (facilities’ budget, monthly review of actuals, ensuring SAP vendor set-up with Site Coordinator and invoice control) · Site security and access control (e.g.: access control system weekly backups, periodic access review, badge coordination, procedures) · Health Safety & Environment (safety equipment maintenance contract, co-leading the Emergency Response Plan and Team, leading the Risk inventory and evaluation, ensuring compliance to regulation, pandemic preparedness and response, supporting facility-related audits and inspections)
• Office moves and interior management
• Site events coordination (i.e. supporting the Event Committee with Christmas, Summer events etc.)
• Technical issue resolution (i.e. support to resolve issues with office lighting, ventilation, etc. excludes laboratory equipment), including coordination and follow-up with relevant internal and external parties.
· Parking (administration of the parking application and monitoring of use)
• Attending tenant meetings between the tenants and the landlord
• Courier services support and logistics for the laboratory
• Development, implementation and maintenance of relevant standard operating procedures.
• Monitoring and coordination of the facility-related annual plan, ensuring timely completion of planned activities, inspections, maintenance and other facility actions
• Back up in case of absence of Office Coordinator
• Coordination and oversight of facility-related projects, including renovations, refurbishments and infrastructure improvements.
• Maintaining facility-related documentation, records, certificates and maintenance documentation
• Seqirus has its own SOP’s (standard operating procedures). It is the responsibility of this role to ensure all contracts and FM related procedures are aligned with these.
Profile requirements: -Minimum 5-7 years of experience in the field of facilities operations, coordination and administration in an office environment, preferably in the life sciences industry. -The Sr Facilities Coordinator is a professional with at minimum a bachelor’s degree education (HBO). -This person is orderly, structured and flexible, has excellent communications skills (both Dutch and English), attention to detail and good hospitality skills. -Proficiency in MS Office.
About CSL Seqirus CSL Seqirus is part of CSL. As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. With state-of-the-art production facilities in the U.S., the U.K. and Australia, CSL Seqirus utilizes egg, cell and adjuvant technologies to offer a broad portfolio of differentiated influenza vaccines in more than 20 countries around the world. To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future. To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
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